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Human Resource Management

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Operations/ Processing

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Operations & Forms Processing This section is to be used by office managers and other individuals responsible for processing appointments, status changes and/or payrolls. Each category provides detailed instructions for processing the documentation required for submission to the HRM Office.Note: ALWAYS download from this site to ensure most current forms and instructions are used. Employment Processing Type of Appointment Chart - a summary of the different types of appointments and the criteria used to determine eligibility for miscellaneous benefits. Supervisor's Employment Packet – Instructions and forms for moving through the advertisement, interviewing and appointment process. Overview includes: Advertisement Before Interviewing Before Making (OR Implying) Job Offer After offer has been made and accepted Note requirement with dates and /or timelines I-9 New Employee Orientation New Employee Orientation Checklist Performance Evaluation Violence-Free Workplace Policy   Employment Packet Instructions and Forms - (This section is currently being developed / updated. Please contact the AgCenter HRM office to request an employment packet in the interim. Due to recent changes the attachments may not be current.) This section provides a listing and checklist of all documents required for each type of appointment for Academic, Faculty, Non-classified & Classified employees. Forms may be printed from this site, then completed and submitted to HRM (in lieu of requesting the employment packet). Civil Service Rules on Job or Restricted Appointments - list of criteria used by Civil Service to determine if an employee is eligible for temporary employment on a Job or Restricted appointment. I-9 Form and Manual - document used to verifiy eligibility for employment including instructions. Prohibited Work for Minors/Child Labor Laws - guidelines for employing minors. Student, Transient and Graduate Assistant Processing - includes the processing guidelines and links to the required documents. Supporting Documents Required for Appointments - checklist to be used to help eliminate omission of employment forms required for all appointments. Vacant Position Announcement Formats - sample formats for preparing a vacancy announcement for the following catergories: Assistant Professor, Associate Professor, Professor Associate or Postdoctoral Researcher Extension Agent (4-H) Extension Agent (Agriculture) Personnel Action Forms Processing Guidelines for Forms Processing - this guide provides instructions for processing different types of human resource transactions and includes completed samples of the forms necessary to process the most commonly used transactions. Personnel Action Forms - Print Forms on Yellow Paper PER 1A (PDF or Word)- form used to create a new position, fill a vacancy, update a position, reallocate a classified position or add administrative duties to a position. PER 1B (PDF or Word) - form used to list the duties, responsibilities and qualification requirements of select positions (Associates, Postdoctoral Researchers, Administrative and Unclassified positions) PER 2 (PDF or Word) - form used to process all status changes for academic/faculty, classified and unclassified employees. PER 17 (Turn Around Document) (PDF) - form used for retroactive changes to student, transient or graduate assistant records. Research Associate Supplemental Job Description Form (PDF or Word) EZ Form Processing - instructions for entering personnel actions into the online HRM System. Approval Requirements for HRM-Related Actions - chart of actions and the approval levels required for processing. HRM Transaction Codes - listing of codes and terminology to be used on the personnel action forms. HRM Transaction Processing - steps to follow when processing appointments or changes in status. How To Determine End Dates - instructions on how to determine what date to use on the personnel action form for the personnel action end date and/or the funds end date. Calculating Classified Employees Pay - includes one guide to calculate a classified employee's pay rate upon employment and another guide to calculate the employee's rate in the event of a pay change. Generating List of Employees With End Dates - provides instructions for printing a list of unit employees with a personnel action end date or funds end date which requires processing of a form to continue or separate the employee. Exit Checklist - to be used by the unit head or designee to provide for orderly separation of an employee who is resigning, retiring or otherwise terminating employment with the AgCenter. Payroll Processing Bi-Weekly Timesheet - PDF or Word Student Timesheet - PDF or Word Payroll Schedules Wage Payroll - for loading at the Unit level Wage Payroll - for loading by HRM Student Payroll Hand Typed Payroll Voucher - use to pay a new employee who is not yet listed in ETA. Check with HRM for other limited uses.

Related Files

Filename	Description	File Size
EZ-Form-Processing.pdf		41.71 KB
End-Dates-Generating-List.pdf		10.85 KB
End-Dates-Handout.pdf		120.86 KB
CS-Rules-Job-Restr-Appt.pdf		8.43 KB
Supporting-Documents-Appointments.pdf		23.51 KB
HRM-Approval-Requirements.pdf		20.38 KB
HRM-Transaction-Codes.pdf		8.85 KB
HR-Transaction-Processing.pdf		22.05 KB
Calculating-Classified-Employee-Pay.pdf		17.84 KB
Exit-Checklist.pdf		77.03 KB
Web+Sup+Pkt+09-07.pdf		320.98 KB

Posted on: 5/24/2006 9:01:13 AM