This section is to be used by office managers and other individuals responsible for processing appointments, status changes and/or payrolls. Each category provides detailed instructions for processing the documentation required for submission to the HRM Office.
Note: ALWAYS download from this site to ensure most current forms and instructions are used.
Employment Processing
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Employment Packet Instructions and Forms
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(This section is currently being developed / updated. Please contact the AgCenter HRM office to request an employment packet in the interim. Due to recent changes the attachments may not be current.)
This section provides a listing and checklist of all documents required for each type of appointment for Academic, Faculty, Non-classified & Classified employees. Forms may be printed from this site, then completed and submitted to HRM (in lieu of requesting the employment packet).
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Civil Service Rules on Job or Restricted Appointments
- list of criteria used by Civil Service to determine if an employee is eligible for temporary employment on a Job or Restricted appointment.
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I-9 Form and Manual
- document used to verifiy eligibility for employment including instructions.
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Prohibited Work for Minors/Child Labor Laws
- guidelines for employing minors.
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Student, Transient and Graduate Assistant Processing
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includes the processing guidelines and links to the required documents.
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Supporting Documents Required for Appointments
- checklist to be used to help eliminate omission of employment forms required for all appointments.
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Vacant Position Announcement Formats
- sample formats for preparing a vacancy announcement for the following catergories:
(Currently being updated. Please check back later.)
Personnel Action Forms Processing
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Guidelines for Forms Processing
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this guide provides instructions for processing different types of human resource transactions and includes completed samples of the forms necessary to process the most commonly used transactions.
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Personnel Action Forms - Print Forms on Yellow Paper
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PER 1A
(
PDF
or
Word
)- form used to create a new position, fill a vacancy, update a position, reallocate a classified position or add administrative duties to a position.
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PER 1B
(
PDF
or
Word
) - form used to list the duties, responsibilities and qualification requirements of select positions (Associates, Postdoctoral Researchers, Administrative and Unclassified positions)
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PER 2
(
PDF
or
Word
) - form used to process all status changes for academic/faculty, classified and unclassified employees.
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PER 17
(Turn Around Document) (
PDF
) - form used for retroactive changes to student, transient or graduate assistant records.
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Research Associate Supplemental Job Description Form
(
PDF
or
Word
)
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EZ Form Processing
- instructions for entering personnel actions into the online HRM System.
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Approval Requirements for HRM-Related Actions
- chart of actions and the approval levels required for processing.
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HRM Transaction Codes
- listing of codes and terminology to be used on the personnel action forms.
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HRM Transaction Processing
- steps to follow when processing appointments or changes in status.
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How To Determine End Dates
- instructions on how to determine what date to use on the personnel action form for the personnel action end date and/or the funds end date.
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Calculating Classified Employees Pay
- includes one guide to calculate a classified employee's pay rate upon employment and another guide to calculate the employee's rate in the event of a pay change.
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Generating List of Employees With End Dates
- provides instructions for printing a list of unit employees with a personnel action end date or funds end date which requires processing of a form to continue or separate the employee.
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Exit Checklist
- to be used by the unit head or designee to provide for orderly separation of an employee who is resigning, retiring or otherwise terminating employment with the AgCenter.
Payroll Processing
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Bi-Weekly Timesheet -
PDF
or
Word
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Student Timesheet
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PDF
or
Word
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Supplemental
Timesheet
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use to pay a new employee who is not yet listed in ETA. Check with HRM for other limited uses.
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Payroll Schedules